Privacy Policy

Everyone’s Invited (“we” or “us”) is a UK Charity. We are registered in England and Wales under charity number TBA and have our registered office at TBA. Data  controllers of your personal data and inquiries regarding this privacy notice and data  subject rights can be made via privacy@everyonesinvited.uk 

This Privacy Notice aims at informing website visitors, contributors and other  stakeholders about how we process personal data. We are committed to processing  personal data responsibly, securely, and proportionally throughout our business. 

If you share your testimony on the Everyone’s Invited website, this process is  intended to be anonymous, and we don’t want to know your name or any other  identifying details for this purpose. We also take other steps to ensure that, where  possible, we do not collect or retain personal information about you when you are  filling in this form, including your IP address or location. 

However, there are other circumstances in which we will obtain personal  information from you when you or interact with us. For example, when you: 

 I. submit a response to the “Use Your Voice” survey;  II. enquire about our activities via email or instagram; 

 III. register on our website; 

 IV. volunteer with us; 

 V. make a donation to us; or 

 VI. otherwise provide us with personal information 

In the circumstances noted above, we collect the following types of personal data about individuals, including: 

General personal data types, including: 

Age, Gender, Ethnicity, Location Email addresses, names, telephone numbers, social media accounts (Instagram). These are processed when we engage in email,  phone, or correspondence through social media like Instagram, volunteers, media  requests and other stakeholders who contact us.

Special categories of personal data, which we collect with explicit consent, including: 

Healthcare details, details about religion and other special categories of information  are sometimes submitted as part of our ‘USE YOUR VOICE’ survey. 

We process personal data on the following bases: 

• Consent – [Volunteers] 

• Legitimate interest – [Media and other stakeholders] 

We process your personal data with the purpose of: 

• Enhancing our research or undertaking additional research with trusted parties to  provide insights and produce speciality knowledge to advocate for change 

• Undertaking awareness raising to advocate for policy reformations, support  curriculum planning with schools and to increase awareness through media  publications 

• Promoting our message and mission (marketing) 

• Complying with legal and regulatory obligations 

• Explicit consent must be obtained from Everyone’s Invited before the testimonies  can be used or analysed in anyway by any external parties 

We have put appropriate technical and organisational security policies and  procedures in place to protect personal data (including sensitive personal data) from  loss, misuse, alteration or destruction. We aim to ensure that access to your  personal data are password protected. All data stored are restricted only to those  who need to access it. Those individuals who have access to the data are required  to maintain the confidentiality of such information. We install and regularly update all  security and anti-virus software in use on all of our systems. Please be aware that  the transmission of data via the Internet is not completely secure. Whilst we do our  best to try to protect the security of your personal data, we cannot ensure or  guarantee the security of your data transmitted to our site. 

We may occasionally share personal data with trusted third parties to help us  develop research and deliver efficient and quality services. When we do so, we  ensure that recipients are contractually bound to safeguard the data we entrust to  them before we actually share the data. We may engage with several or all of the  following categories of recipients: 

• Parties that support us as we provide our services (e.g., cloud-based software  services such as Google Drive) 

• Our professional advisers, including lawyers, auditors and insurers 

• Law enforcement or other government and regulatory agencies (e.g., NSPCC) or to  other third parties as required by, and in accordance with applicable law or regulation 

• Research partners 

We store personal data on servers located in the European Economic Area (EEA)  and outside of the EEA, namely the US. We transfer personal data to reputable third party service providers, namely Google Drive, situated both inside and outside the  EEA. Please refer to their websites for further information about their personal data  handling. Each organisation is required to safeguard personal data in accordance  with our contractual obligations and data protection legislation. 

Our websites does use cookies. Where cookies are used, a statement will be sent to  your browser explaining the use of cookies. To learn more, please refer to our cookie  policy. 

You have the following rights in relation to your personal data that we process. You  can exercise your rights by emailing us at privacy@everyonesinvited.uk, including: 

• Right to Withdraw Consent – You can withdraw your consent that you have  previously given to one or more specified purposes to process your personal data.  This will not affect the lawfulness of any processing carried out before you withdraw  your consent. It may mean we are not able to provide certain products or services to  you and we will advise you if this is the case. 

• Right to rectification and erasure – You can ask us to correct our records if you  believe they contain incorrect or incomplete information about you or ask us to erase  your personal data after you withdraw your consent to processing or when we no  longer need it for the purpose it was originally collected

• Right to restriction of processing – You can ask us to temporarily restrict our  processing of your personal data if you contest the accuracy of your personal data,  prefer to restrict its use rather than having us erase it, or need us to preserve it for  you to establish, exercise, or defend a legal claim. A temporary restriction may apply  while verifying whether we have overriding legitimate grounds to process it. You can  ask us to inform you before we lift that temporary processing restriction 

• Right to Object – You can object to our use of your personal data for direct  marketing purposes, including profiling or where processing has taken the form of  automated decision making. However, we may need to keep some minimal  information (e.g., email address) to comply with your request to cease marketing to  you 

• Right to make a complaint to the UK Information Commissioner’s Office  (https://ico.org.uk/concerns/handling/) regarding any concerns you may have  about our data handling practices. We may need to request specific information from  you to help us ensure your right to access the information or to exercise any of your  other rights. This helps us to ensure that personal data is not disclosed to any  person who has no right to receive it. 

We retain personal data to comply with applicable laws, regulations, and  professional obligations that we are subject to. Unless a different time frame applies  as a result of business needs or specific legal, regulatory, or contractual  requirements, we retain personal data for a period of 5 years. 

Our websites may contain links to other sites, including sites maintained by  Everyone’s Invited that are not governed by this Privacy Notice. Please review the  destination websites’ privacy policies before submitting personal data on those sites.  Whilst we try to link only to sites that share our high standards and respect for  privacy, we are not responsible for the content, security, or privacy practices  employed by other sites. 

We regularly review this Privacy Notice and will post any updates to it on this  webpage. This Privacy Notice was last updated 13 May 2021. 

If you have any concerns as to how your data is processed, you can contact us per email or per post: privacy@everyonesinvited.uk We will respond to your queries within 30 days from when we receive them