Privacy Policy

1. Who we are 

Everyone’s Invited (“we” or “us”) is a UK Charity. We are registered in England and Wales under charity number 1196264 and have our registered office at Streathers Solicitors, Accurist House, 44 Baker Street, W1U 7AL. Data controllers of your personal data and inquiries regarding this privacy notice and data subject rights can be made via privacy@everyonesinvited.uk

This Privacy Notice aims at informing website visitors, contributors and other stakeholders about how we process personal data. We are committed to processing personal data responsibly, securely, and proportionally throughout our business.

If you share your testimony on the Everyone’s Invited website, this process is intended to be anonymous, and we don’t want to know your name or any other identifying details for this purpose. Where submissions are made that contain any personal data, they are processed to remove this data and ensure the anonymity of individuals.

We also take other steps to ensure that, where possible, we do not collect or retain personal information about you when you are filling in this form, including your IP address or location.

However, there are other circumstances in which we will obtain personal information from you when you or interact with us. For example, when you:

I. submit a response to the “Use Your Voice” survey; II. enquire about our activities via email or Instagram;

III. register on our website;

IV. volunteer with us;

V. make a donation to us; or

VI. otherwise provide us with personal information

In the other circumstances noted above, we collect the following types of personal data about individuals, including:

Age, Gender, Ethnicity, Location Email addresses, names, telephone numbers, social media accounts (Instagram). These are processed when we engage in email, phone, or correspondence through social media like Instagram, volunteers, media requests and other stakeholders who contact us.

Healthcare details, details about religion and other special categories of information are sometimes submitted as part of our ‘USE YOUR VOICE’ survey.

We process personal data on the following bases:

• Consent [Volunteers and survivor testimonies]

• Our legitimate interests in undertaking research and raising awareness [Media and other stakeholders]

We process your personal data with the purpose of:

• Enhancing our research or undertaking additional research with trusted parties to provide insights and produce speciality knowledge to advocate for change.

• Undertaking awareness raising to advocate for policy reformations, support curriculum planning with schools and to increase awareness through media publications.

• Promoting our message and mission (marketing)

• Complying with legal and regulatory obligations

• Explicit consent must be obtained from Everyone’s Invited before the testimonies can be used or analysed in any way by any external parties.

We have put appropriate technical and organisational security policies and procedures in place to protect personal data (including sensitive personal data) from loss, misuse, alteration or destruction. We aim to ensure that access to your personal data are password protected. All data stored are restricted only to those who need to access it. Those individuals who have access to the data are required to maintain the confidentiality of such information. We install and regularly update all security and anti-virus software in use on all of our systems. Please be aware that the transmission of data via the Internet is not completely secure. Whilst we do our best to try to protect the security of your personal data, we cannot ensure or guarantee the security of your data transmitted to our site.

We may occasionally share personal data with trusted third parties to help us develop research and deliver efficient and quality services. When we do so, we ensure that recipients are contractually bound to safeguard the data we entrust to them before we actually share the data. We may engage with several or all of the following categories of recipients:

• Parties that support us as we provide our services (e.g., cloud-based software services such as Google Drive)

• Our professional advisers, including lawyers, auditors and insurers

• Law enforcement or other government and regulatory agencies (e.g., NSPCC) or to other third parties as required by, and in accordance with applicable law or regulation

• Research partners

Currently, in order to develop a tool that will allow a higher degree of anonymisation for the information captured in submissions and ensure that all residual personal data is removed before their publication, some submissions are shared with Trilateral Research. For more information on how this data is shared and used see here: https://trilateralresearch.com/masc-privacy-policy

We store personal data on servers located in the European Economic Area (EEA) and outside of the EEA, namely the US. We transfer personal data to reputable third party service providers, namely Google Drive, situated both inside and outside the EEA. Please refer to their websites for further information about their personal data handling. Each organisation is required to safeguard personal data in accordance with our contractual obligations and data protection legislation.

Our website does use cookies. Where cookies are used, a statement will be sent to your browser explaining the use of cookies. To learn more, please refer to our cookie policy.

You have the following rights in relation to your personal data that we process. You can exercise your rights by emailing us at privacy@everyonesinvited.uk, including:

• Right to Withdraw Consent – You can withdraw your consent that you have previously given to one or more specified purposes to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. It may mean we are not able to provide certain products or services to you and we will advise you if this is the case.

• Right to rectification and erasure – You can ask us to correct our records if you believe they contain incorrect or incomplete information about you or ask us to erase your personal data after you withdraw your consent to processing or when we no longer need it for the purpose it was originally collected.

• Right to restriction of processing – You can ask us to temporarily restrict our processing of your personal data if you contest the accuracy of your personal data, prefer to restrict its use rather than having us erase it, or need us to preserve it for you to establish, exercise, or defend a legal claim. A temporary restriction may apply while verifying whether we have overriding legitimate grounds to process it. You can ask us to inform you before we lift that temporary processing restriction.

• Right to Object – You can object to our use of your personal data for direct marketing purposes, including profiling or where processing has taken the form of automated decision making. However, we may need to keep some minimal information (e.g., email address) to comply with your request to cease marketing to you.

• Right to make a complaint to the UK Information Commissioner’s Office (https://ico.org.uk/concerns/handling/) regarding any concerns you may have about our data handling practices. We may need to request specific information from you to help us ensure your right to access the information or to exercise any of your other rights. This helps us to ensure that personal data is not disclosed to any person who has no right to receive it.

We retain personal data to comply with applicable laws, regulations, and professional obligations that we are subject to. Unless a different time frame applies as a result of business needs or specific legal, regulatory, or contractual requirements, we retain personal data for a period of 5 years.

Our websites may contain links to other sites, including sites maintained by Everyone’s Invited that are not governed by this Privacy Notice. Please review the destination websites’ privacy policies before submitting personal data on those sites. Whilst we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other sites.

We regularly review this Privacy Notice and will post any updates to it on this webpage. This Privacy Notice was last updated 12 April 2024.

If you have any concerns as to how your data is processed, you can contact us per email or per post: privacy@everyonesinvited.uk. We will respond to your queries within 30 days from when we receive them.